Atlassian Cloud: HR Personio integration and resource planning at TIMETOACT GROUP

Resource planning made easy: The TIMETOACT GROUP optimizes its processes by integrating Personio with Atlassian Cloud and Tempo. The result: less manual effort, more transparency and better planning!

Project managers are often faced with the challenge of efficiently planning resources. Absences, meetings and workloads have to be recorded and managed manually – a time-consuming and error-prone process. Particularly in large companies like the TIMETOACT GROUP with over 1,400 employees, this can lead to a considerable administrative burden.
To address this issue, an intelligent solution has been developed: the integration of Personio with Atlassian Cloud and Tempo. This has increased transparency, reduced planning effort and optimized collaboration across the entire company.

Project managers often spend hours checking absences, meetings and workloads in different tools. The manual maintenance of this data led to a high administrative burden and planning errors:

• Complex absence management: information on vacations, sick days and partial availability was scattered across different systems.
• No centralized overview: work schedules and capacities were not consolidated, often resulting in overbooked teams or misjudged resources.
• High manual effort: data had to be regularly synchronized between HR and project management tools, costing time and resources.

The integration of Personio with Jira Cloud and Tempo has significantly simplified and optimized resource planning:

Automating HR data synchronization brings a number of benefits for the entire organization:

• Time savings: Absences only need to be entered once, and project planners have a central, reliable data source.
• More accurate planning: Project managers have a realistic view of the actual availability of employees.
• Higher productivity: Less coordination effort means more focus on the actual work.
• Sustainable scalability: The approach works for both 1,400 and 10,000+ team members.

Thanks to the integration of Tempo Timesheets, Tempo Capacity Planner, M365 and Yasoon M365 with Personio, the planning effort was significantly reduced. This allows teams to benefit from smooth and efficient resource management.