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Enterprise Content Management Consulting (ECM): Documents under control

Enterprise Content Management (ECM) Systems for convenient, fast and efficient management of your business-related documentsContact us now

Managing data without the right tools is often time-consuming and error-prone. As part of our enterprise content management consulting, we replace tedious manual work with intelligent software. Our services help you take full advantage of ECM. The requirements an ECM system fulfills are broad and range from document management to robotic process automation.

Illustration zur Veranschaulichung von Enterprise Content Management (ECM) Beratung

Definition: What is ECM?

Enterprise Content Management (ECM) allows you to store, manage and archive all data, information and documents digitally in one platform. Companies that rely on ECM and our ECM consulting services benefit from greater efficiency, lower costs, and greater employee satisfaction when managing their content. Optimally complement your Digital Workplace with a professional ECM!


Our ECM (consulting) services

With our many years of project practice and experience in consulting on enterprise content management, we provide you with competent support. We find the right solution for you, perfectly tailored to your challenge, and implement it quickly and practically.

ECM Consulting

We help you find the right product for your needs.

Implementation

We implement your projects according to your ideas.

Integration

Custom-fit solutions for your existing system landscape.

Automation

We automate your business processes with document workflows.

Why does a ECM solution pay off?

With our Enterprise Content Management Consulting and the deployment of a suitable ECM solution, you will enjoy numerous benefits in the long and short term. Among them:

  • Minimize the error rate in document management with ECM. Ensure the auditability of your documents so that they are complete, available and traceable at all times.

  • Create structure and ensure that information is easier to find. Digitizing files and documents reduces your search times by up to 90 percent.

  • Establish intelligent storage management for effective data storage and move data which is not up-to-date to less expensive media.

  • Get secure access to your data - from any device.

  • Easily adhere to compliance guidelines required by tax authorities.

  • Use ECM as a service for electronic archiving, even without know-how in your own company.

  • Automate business processes such as invoice receipt or approval procedures.

  • Validate and index your data with ECM to ensure high quality.

  • Benefit from integration options for many products via standardized interfaces.

  • Avoidmedia discontinuity and save costs.

Which requirements does ECM meet?

Document Management (DMS)

Efficient document management (DMS) involves much more than just storing documents in a file system. It enables you to manage your data in a structured way, to provide it with metadata, to version it, and to route it through your business processes in a targeted manner. In this way, you can easily track the status of a process or a document. Our DMS solutions also give you the advantage of being able to display the documents you need at any place and on any device at any time.

Data archiving

The five phases of document processing

Nowadays Enterprise Content Management is so much more than "Archiving". Rather, an ECM system accompanies your documents, videos, photos, etc. from their receipt or creation to their final archiving. It enables your users to access documents at any place and at any time and with any end device. 

Graphic of document processing phases within Enterprise Content Management (ECM).
Mailroom - the fast track to digitizationWith TIMETOACT's Mailroom Managed Service, the contents of your digital documents can be read quickly and reliably. Learn more
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Digitalization of business processesWith Intelligent Document Processing (IDP), you optimize throughput times and save costs. Arrange a Discovery Workshop now to identify your potential.Flyer as PDF
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Intelligent Document Processing (IDP)With IDP, you can speed up document processing. Find out here how IDP works and what advantages it has, using the insurance industry as an example.Learn more about IDP

Media Break Analysis

How to prevent media discontinuities in document processing

In the context of document management, a media break is the analogization of a document that already exists electronically. The question of why one should do such a thing is justified and widespread. Nevertheless, so-called media breaks exist much more often than one might think. The topic can best be explained using two examples.

Example 1: Media break at the beginning of document processing

A digital document is received electronically by the company (usually by e-mail) and has been generated electronically by the creator (it is a searchable PDF, for example). These documents are usually of high quality, easy to read, and can be indexed immediately when checked into a DMS system so that they can be found later based on their content.

Nevertheless, it often happens that employees print out these documents (e.g. delivery bills) in order to check the received goods against the delivery bill, for example. The inspector notes the result of this check on a printed delivery bill and signs it off. In the further course of the process, the paper document is often used again, which is then scanned and stored in an archive. In order to make this document searchable again (which it was before), OCR (Optical Character Recognition) is also necessary, which is computationally and time intensive. Moreover, the quality of the original is not attainable.

Example 2: Unnecessary printing as an avoidable media break

While the reasons for the media break in the first example are understandable (paper also has advantages), there are also scenarios where they are completely out of place. These are those media breaks where a document is not changed. Employees simply print it for review and scan it back in later, because the person performing the final review does not know, for example, that the document to be reviewed was originally already available in digital form. Particularly in processes that are partly analog and partly digital, it is often not transparent whether the original document was already available electronically.

Talk to us about how you can design your processes to prevent media discontinuity. Together, we will find a strategy for efficient processes in your company that save time, money and nerves.


The right vendor for every project:

IBM - Filenet

Enterprise Content Management has a long history at IBM and is of strategic importance for the group. With the "Cloud-Pak for Automation", the complete portfolio of content, process, case, decision and input management is available to our customers under a single license. Regardless of the processes they want to "automate", the Cloud-Pak for Automation helps them in doing so.

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Hyland - Onbase

Our partner Hyland is a full-service provider in the field of Enterprise Content and Case Management. The Hyland Suite integrates excellently into environments based on Microsoft Office and Active Directory and enables intuitive working without long training periods.

Learn more

Jobrouter

With JobRouter, you are on the right path to a step-by-step digital-first strategy. Thanks to the low-code approach the solution offers, processes from any department in your company can be digitally mapped and automated. From invoice processing to onboarding processes to fleet management, JobRouter can be used across the enterprise - regardless of the existing ERP system.

Kofax

Planet AI

Kofax = scanning is what people still associate first with this manufacturer. At the same time, the volume of paper documents is constantly decreasing. Today, KOFAX products help us to effectively process content from a wide variety of sources and pass it on to process, content management or ERP systems.

Learn more

A selection of our customer projects

We have already implemented solutions with Enterprise Content Management & Archiving in numerous customer projects. Read the reference stories here:

Contact us now!

We would be happy to advise you in a non-binding meeting and show you the potential and possibilities of Enterprise Content Management. Just leave your contact details and we will get back to you as soon as possible.

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Enterprise Content Management (ECM) & Archiving

With Enterprise Content Management (ECM), all data, information and documents are stored, archived and managed in a context-related manner on a single platform. ECM systems offer numerous advantages for managing the increasing number of (un)structured electronic documents and data.

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Enterprise Content Management (ECM) & Archiving

With Enterprise Content Management (ECM), all data, information and documents are stored, archived and managed in a context-related manner on a single platform. ECM systems offer numerous advantages for managing the increasing number of (un)structured electronic documents and data.

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Enterprise Content Management (ECM) & Archiving

With Enterprise Content Management (ECM), all data, information and documents are stored, archived and managed in a context-related manner on a single platform. ECM systems offer numerous advantages for managing the increasing number of (un)structured electronic documents and data.

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Agile Software Development

A project rarely turns out as it was initially planned. Agility does not only apply to Project Management, but also to methods and processes of Software Development in order to avoid risks and undesirable developments during the process.

TIMETOACT GROUP
Branche
Headerbild für lokale Entwicklerressourcen in Deutschland
Branche

On-site digitization partner for insurance companies

As TIMETOACT GROUP, we are one of the leading digitization partners for IT solutions in Germany, Austria and Switzerland. As your partner, we are there for you at 17 locations and will find the right solution on the path to digitization - gladly together in a personal exchange on site.

TIMETOACT
Service
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Service

Performance Strategy - Holistic approach to optimisation

With a performance strategy, you ensure that existing and newly added IT systems and services bring the expected value contribution, for example in the form of efficiency gains. We help you get the most value out of your IT and actively manage the risks associated with its use.

TIMETOACT
Technologie
Technologie

Our service offer for Mendix

The Dutch software manufacturer gives us the possibilities to create platform-independent low/no-code solutions for you with its products. In addition, we offer a wide range of services related to Mendix and are available to you from conceptual design to hosting and operation of your new solution.

TIMETOACT GROUP
Ansprechpartner
Ansprechpartner

Bernd Zinn

TIMETOACT
Technologie
Headerbild zu Mendix für Finance und Versicherungen
Technologie

Mendix for Finance & Insurance

With its low-code platform, the manufacturer Mendix enables you to drive forward the digitization of your company even with small teams. Quickly create individual solutions and, thanks to the simple implementation option, have the solution developed directly in the specialist departments.

TIMETOACT
Service
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Service

License analysis and license consulting

Only well-founded information can serve as a basis for meaningful decisions or budgeting. Therefore, we are happy to offer you an inventory of your licenses and our experts will also analyze your infrastructure.

TIMETOACT
Technologie
Headerbild zu IBM Watson Knowledge Studio
Technologie

IBM Watson Knowledge Studio

In IBM Watson Knowledge Studio, you train an Artificial Intelligence (AI) on specialist terms of your company or specialist area ("domain knowledge"). In this way, you lay the foundation for automated text processing of extensive, subject-related documents.

Lösung
Person in grauen Jeans mit Surface-Gerät
Lösung

Enterprise Application Integration

A colorful mix of software applications that communicate with each other and share data in a wide variety of places – Ensure networked systems that talk to each other with our Enterprise Application Integration Framework!

Service
Frei von Sorgen in der Google Cloud mit CLOUDPILOTS
Service

Change Management

Change must not stop at technology when introducing Cloud-based mail & collaboration solutions, but must include the factor "human" right from the start

TIMETOACT
Technologie
Headerbild zu IBM Watson Studio
Technologie

IBM Watson Studio

IBM Watson Studio is an integrated solution for implementing a data science landscape. It helps companies to structure and simplify the process from exploratory analysis to the implementation and operationalisation of the analysis processes.

TIMETOACT
Referenz
Referenz

License and software consulting from a single source

TIMETOACT has been supporting the sports retailer for more than two years, not only for the support of the ILMT, but also for consulting on IBM Cognos - which was part of the IBM audit, among other things.

TIMETOACT
Technologie
Headerbild zu IBM Watson Assistant
Technologie

IBM Watson Assistant

Watson Assistant identifies intention in requests that can be received via multiple channels. Watson Assistant is trained based on real-live requests and can understand the context and intent of the query based on the acting AI. Extensive search queries are routed to Watson Discovery and seamlessly embedded into the search result.

TIMETOACT
Service
Teaserbild zu Lizenz- und Vertragsoptimierung.
Service

License and contract optimization

Based on the license analysis, we check the feasibility of potential savings from both a technological and commercial point of view.